• Skip to main content
  • Skip to footer

Midland Ancestors

Interested in Family History? Discover your Ancestors from Birmingham, Staffordshire, Warwickshire & Worcestershire.

  • About Us
    • General Information
    • Contacts
    • Local Groups
      • Birmingham Group
      • Bromsgrove Group
      • DNA Special Interest Group on Facebook
      • Heraldry Group
      • Kenilworth Group
      • London Group
      • N. Staffs Group
      • Stourbridge Group
      • Wolverhampton Group
    • Publications
    • Society Constitution
  • News
    • Newsletters
  • Events
    • Calendar
    • Hybrid & Online Events – How They Work
    • Family History Classes
    • Coach Trips and Outings
  • Resources
    • Introduction
    • Midland Ancestors Family History Centre
    • Members Interests
    • Search Services
    • Birmingham
      • 1888 Maps of Birmingham
      • Tracing Your Ancestors in Birmingham
      • West Midlands BMD (New Tab)
    • Staffordshire
      • Staffordshire Municipal Burial Indexes (New Tab)
      • Staffordshire BMD (New Tab)
    • Warwickshire
      • Tracing Your Ancestors in Warwickshire
      • West Midlands BMD (New Tab)
    • Worcestershire
      • Tracing Your Ancestors in Worcestershire (New Tab)
      • West Midlands BMD (New Tab)
    • Links to Record Offices, Societies etc.
      • National Resources
      • Archives for Staffordshire Warwickshire & Worcestershire
      • Local & Neighbouring Groups and Societies
  • Online Shop
  • Join & Support Us
    • Membership
    • Volunteering Opportunities
    • Support Us
  • Login
    • Members Area
    • Officer Area
You are here: Home / Hybrid AGM 4th May 2022

Hybrid AGM 4th May 2022

 

Hybrid Annual General Meeting 4th May 2022 @2:00pm

You can just turn up at the Birmingham meetings rooms or participate on line. There is also a postal voting option.

Please read the below, where you will find answers to most of your questions.

 

How to Participate using Zoom –

Below and on other pages you will be able to see how to participate in the Hybrid Annual General Meeting and how it will all work.
Nominations for Officer and Executive Committee positions can be found in the Agenda. Using the links shown, you can –

  • see the Agenda – click here
  • see minutes of previous meeting, 2021 – click here
  • find reports from the General Secretary & local groups – Click here,  and the Treasurer – Click here
  • see how the polling (voting) feature works
  • find how to pose questions
  • see how to register for the meeting
  • see how to access the meeting
  • find what equipment is required and how to download the Zoom video conferencing app
  • See the Postal vote option

Registration is now open, 1st March, closing on 30th April 2022 @ 23:59 so allowing 5 days for validating the On Line Registrations and sending out joining links by email.

Links will not be sent out until 3 days to go as memberships will need to be checked.


Click to get back to top of page

Polling

For each Agenda item so requiring, after any previously submitted Questions have been addressed satisfactorily, Polling (voting) will commence.
A window will appear on the screen of each participant from which you will be able to select one of the options –

          • Accept
          • Reject
          • Abstain

Poll results will be calculated in real time and upon completion made immediately available for all to see. Results will be added to a spreadsheet set up earlier for the On line and In Room votes, postal votes already included. All participants will be able to then see the aggregate figures.

To familiarise participants with how the On Line polling feature will work, there will be a demonstration pre-meeting so all will be able to engage.


Click to get back to top of page

How to Pose Questions

Questions must be submitted before the event by email to eventsonline@midanc.uk Please put AGM Questions into the subject box, they will then be directed to the appropriate individual for verbal response at the Meeting. They will be dealt with as time allows, any not addressed on the night will have responses put onto this website in the days following.


Click to get back to top of page

How To Register

Clicking on the link shown a few lines further down the page will take you direct to the Registration page on the Zoom website.

You will need to put in your FULL name and your membership number. Membership numbers take the form of up to 5 digits e.g. 54321, no letters, no / slashes. Joint members each have their own number and each are entitled to vote but to exercise that right they must Register and join in separately.

To avoid registration issues, please ensure your Membership Number is correct

After Registration closes (see above) Registrants will then be checked for valid membership.

Register now by clicking this link – AGM Please remember you will not receive the Joining Link until 3 days to go.


Click to get back to top of page

Access

With 3 days to go, all those with valid memberships will be sent a Confirmation email with a clickable link to use on the day. The link is unique to you and is the only way of gaining access to the AGM. Meeting ID numbers are not published for security reasons. Ensure that the computer/tablet you intend to use is one from which you can also access your email account.

Using that link will take you direct to the virtual meeting. You will first enter a Waiting Room then upon being recognised, let into the Meeting. Microphones will be muted by default. You will be able to gain access from 1:45 pm, proceedings will commence at 2:00 pm.


Please be aware – The proceedings will be recorded.

Personal information, images etc. are never shared with any 3rd party unless required by law or to help us fulfil our obligations to our members in conducting this online meeting.


As the meeting itself commences, there will be a lock put on to the On Line element to avoid latecomers disturbing the proceedings.

If in those last 24 hours you can’t find the email with the link, please check that you have not used a different email account and also check your spam bin.


Click to get back to top of page

To see how we use Zoom –

Visit this page to see how all of the Midland Ancestors Zoom events work, visit this page How We Use Zoom


– Please turn up on time –


Click to get back to top of page

Postal Vote Option

You can use the Postal Vote option if you wish, contact Jackie for a form.

Please make sure it is completed and returned to her by 27th April 2022 otherwise those votes will not be counted. Jackie’s address can be found on contacts page of this website – Contacts Do remember to allow good time for the vagaries of the postal system, home or overseas.


As this is going to take a lot of organising, timings shown will be strictly applied.


There will be a presentation immediately afterwards – Andrew Lound and Lunatick Astronomy

See Calendar Entry for Details

Click to get back to top of page

Or Click Here to Get back to the Calendar Entry

Footer

Federation of Family History Societies

FFHS

Society of Genealogists

SOG

Recent Posts

  • Family History Centre Access
  • NEWSLETTER – NO. 31
  • Volunteering Opportunities
  • Members Area
  • Family History Centre News

Looking for something?

UK BMD
  • Sitemap
  • Terms & Conditions
  • Privacy
  • Cookie policy

Midland Ancestors is the public face of the Birmingham & Midland Society for Genealogy & Heraldry
The B M S G H is registered as a Charity in the United Kingdom: No. 505916 © 2023 · B M S G H · Site Developed by TechWizard